7 tips for video call interview success on Microsoft Teams - Taylor Hopkinson
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How to use microsoft teams for interviewing - how to use microsoft teams for interviewing -
Renewable Energy Jobs. With an increasingly mobile global workforce, video interviews are becoming commonplace. So here are our 7 top tips to help you own your video interview. Switch your phone off, close windows to block out any outdoor noise, and lock the door if needed — we all know distracting our kids can be! Find a simple, neutral background and ensure that your shot is well-lit. Adjust the lighting if required once the shot is set up. Ensure you have a strong internet connection.
Make sure you have Microsoft Teams downloaded onto your computer, and familiarise yourself with the system. Research the company and decide what is appropriate to wear. Avoid patterns or distracting jewellery and ties. Opt for simple, softer colours and dress fully — not just from the waist up! This will help you to psychologically feel ready for the interview. Have a pen and paper to hand for any questions that spring to mind or any key details you want to note down. Also make sure you have a glass of water to hand — interviews can be thirsty work!
Raise your camera to head level to avoid looking down on the interviewer and to make it more natural — use a laptop stand, or a pile of books. Within Microsoft Teams, turn off the box that shows you, this avoids distraction and too much self-consciousness and allows you to focus more fully on the interviewer and the questions.
Once set up, check again for lighting — coming from in front of you. If you wear glasses, try to position the lighting to remove any unwanted glare. This is a really important step. Test your setup. Do a dummy interview using Microsoft Teams with a friend. You can record it and watch it back to identify any adjustments you need to make. Test the audio, the video and internet speed. Does the background look ok? How is your positioning? What about your body language?
You are now in Microsoft Stream. The steps to transcribe, move and delete the recording will take place in Microsoft Stream and not in Teams. The video will appear and underneath to the left you will see the date, name and who recorded the meeting.
The transcription will appear to the right of the video. The transcription will automatically appear. On the Options section to the right, select Download file to the right of Captions. It holds information about a web recorded video: subtitles, captions, descriptions, chapters and metadata. Go to your Downloads folder. Double click on the file to open, it will open in the web browser.
In Microsoft Stream with your video selected. Click on the three dots …. Select Delete and confirm. This will move the video to the Recycle bin. There the video stays 30 days before deletion.
Click My content from the horizontal panel at the top of the screen and select Recycle bin. In the recycle bin search for your video and in the Actions column, Click the trash can icon to delete the video.
What is Microsoft Teams? Go to your internet browser. In the address bar, enter office. You may be asked to enter your St. Office portal will open figure 2, where you have access to all the Office apps.
Select Teams from the list of apps. Shown below. The Teams app will open. The Navigation bar is on the left. Select Download the desktop app. Select Save File. The Teams file will download to your Downloads folder. Open your Downloads folder and double click on the Teams Icon. Prepare for the Meeting To use the transcription tool in the interview you must schedule a meeting first using the Teams calendar. Note: Transcription will not work in Channel or Meet now meetings. Schedule the Interview Click Calendar on the navigation bar on the left.
Then click New Meeting on the top right side of the screen. Figure 9. Click in Add title box and give the meeting a name. Set the date and time for the meeting. Add a message about the meeting. Click Send. The meeting will be saved on your Teams and Outlook calendar. Set Meeting Options 1. Go to your Calendar in Teams,. Open, to edit. Select Meeting Options. Set the Meeting Options as shown below. Then click Save. Click Close, top left to close the meeting screen.
Before the Meeting emailing the link 1. Go to calendar in Teams click on the scheduled meeting. Click on Edit. Scroll down until you see the link to the meeting. Open your email and paste the link in a new message to the participant. In Teams 1. Go to Calendar and click on the pre-scheduled meeting. Click Join. The meeting Audio window will appear. See below, you can: 1. Give the meeting a name 2. Turn off your camera 3.
Turn on Computer audio and microphone 3. When you have set the above settings, click on Join now. You will see an alert that the participant is waiting in the lobby. During the Meeting 1. Turn on Transcription. Click on More Actions … on the Meeting controls.
End Meeting 1. You will be taken back to the Microsoft Teams screen. Download Transcript 1. In the chat list you will see the name of the meeting. Click on the name. Click on Meeting transcript. You will be taken to another screen. Select Download. Then select the format you want to download your transcription in.
The document will download to your Downloads folder on your PC or laptop. Delete Meeting When you are satisfied with your transcript you can delete the meeting from your calendar. To Delete Meeting 1. Open the scheduled meeting on the Teams calendar. Then Cancel Meeting again. Create your Team 1. Then click Close. See below. Select Add member from the dropdown menu.
Then, click Close. The students are added to the team and are now ready to conduct their interviews. Students Tasks When you are added to a Team you will receive an email telling you have been added to a Team. Make sure you accepted the email sent to you, this is the only way you can access the Team and arrange the interviews in Channels Prepare for the interview Make sure you have the email address for the interview participant.
Click the Teams button on the N avigation bar, left of the screen. Select the Team you were assigned to carry out your research interviews. Add Meeting Channel It is recommended to use one Teams channel for each interview. Select Add channel from the dropdown menu. Invite Participant 1. The meeting dialog box will appear. In this you can: Give the meeting a name Turn off your camera Turn on your microphone 4. You now will be shown the Invite people to join dialog box.
Wait for the participant to use the URL to join the meeting. In the Meeting 1. To do this: 1. Select Stop recording Do not hang up. After a short pause, select Start recording to continue the interview. Download Recording to Microsoft Stream To access the transcription from the interview, you will need to download the video recording to Stream. The recording will download in mp4 format to Microsoft Stream.
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